Job Executive Assistant (Specialist) in AUSAID, Australia - eglobejobs

Post Top Ad

Your Ad Spot

Saturday, 19 January 2019

Job Executive Assistant (Specialist) in AUSAID, Australia

APS Level 4 / APS Level 5 / APS Level 6 - Executive Assistant (Specialist) (Several Positions)

 

  • Ongoing, Full-time/Part-time
  • Salary: $67,657 - $92,489 plus superannuation
  • Location: Canberra
The Opportunity

An opportunity exists for highly motivated and experienced officers to provide executive assistance and administrative support to senior executive officers and their respective teams. Positions are available in various work areas throughout the department. Successful officers may be expected to provide support to multiple senior executive staff.

As an Executive Assistant Specialist, you will be required to carry out Executive Assistant functions for the duration of your employment with the department, unless you are successful in a subsequent merit-based selection process for another position. 

The department supports flexible working arrangements, including part-time work and job sharing.

Our Ideal Candidate

You will be a resilient officer who enjoys a fast-paced, challenging working environment. You will be able to demonstrate a highly developed ability to multitask and manage competing priorities, with excellent time management skills, problem solving and attention to detail. You will have excellent communication skills, demonstrate the highest standards of integrity and professionalism, and will adhere to APS and departmental conduct and values.

Key Duties
As an APS4/5 Executive Assistant, you will manage the office of at least one SES Band 1 or SES Band 2 (or equivalent) and ensure efficient workflow. You will undertake administration and coordination tasks, and support project and research work.  You will prepare correspondence, organise diaries, arrange travel and meetings, and manage office systems and records using Microsoft Office, SAP, and TRIM (electronic file management system).

In addition, you may provide support and assistance to the administrative coordination units in your work area. You may also be required to provide relief assistance and support to the Foreign Minister’s, Trade Minister’s and Parliamentary Secretaries’ offices.

As an APS6 Executive Assistant, you will manage the office of a senior DFAT officer (such as a Deputy Secretary) and provide high-level administrative support to ensure efficient workflow with limited supervision. This includes calendar management and preparing daily and forward programs. You will prepare correspondence, organise diaries, arrange travel and meetings, co-ordinate briefings and manage office systems and records using Microsoft Office, SAP, and TRIM (electronic file management system). You will operate with discretion and judgement to ensure members of the Executive and their visitors are professionally supported.

In addition, you may provide support and assistance to the administrative coordination units in your work area. You may also be required to provide relief assistance and support to the Foreign Minister’s, Trade Minister’s and Parliamentary Secretaries’ offices.

 Good Luck!

https://dfatcareers.nga.net.au/cp/index.cfm?event=app.preApplicationCheck&CurATC=EXT&CurBID=62AFB35D%2D9273%2D4A11%2D8DCC%2D9DB401354197&JobID=0BB23A9B%2D52D3%2D410D%2D97E2%2DA9AD00DFCAC7&historyKey=c33e108f%2D4392%2D4399%2Da61e%2D57322cbd5b54&persistVariables=CurATC,CurBID,JobID,historyKey&lid=97477700001&rmuh=768D413002F7281108654A4BD64D5867FB55DD86

No comments:

Post a Comment

Post Top Ad

Your Ad Spot