TENDER INQUIRY FOR MATERIALS Pakistan Ordnance Factories - eglobejobs

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Saturday, 22 December 2018

TENDER INQUIRY FOR MATERIALS Pakistan Ordnance Factories

TENDER INQUIRY FOR MATERIALS 
(T.E.NO.0224-FP-A-49-P-AA, dt:17-12-2018)





      You are requested to submit quotations for the items noted in the schedule to
the tender. Offers should be sent duly sealed in an envelope.
Please note the following instructions for filling the tender:-

1. SUBMISSION OF TENDER
24-JAN-19

1.1 Tenders will  be  opened  at 12:30 hours on
Bid Center on or before 12:00 hours up to due date.  The tender  received
late  will not  be entertained. You may witness the opening of the tender if
you so desire. If a representative is deputed, he should bring a letter of
authority from you.

1.2 Only  one  tender should  be  included  in  one  envelope.  The outside of the
    envelope should be inscribed with:-
    Tender Enquiry No:
    Tender to be opened on:
    Address as follows:-
0224/FP/A/49/P-AA
24-JAN-19
2. GENERAL INSTRUCTIONS REGARDING PREPARATION OF QUOTATIONS
2.1 For  materials,  the prices  should be filled in column 5 and delivery date in
    column 6 of  the  schedule  to this  Tender Enquiry. The undertaking should be
    signed at the bottom of the Schedule  which  shall form the Quotation. You may
    use a separate sheet if necessary.                                         
POF 1262
(FOREIGN SUPPLIES)
and must reach in POF
1.3 If  envelope  does  not  indicate  reference  of  TEs  or received late the
same may be returned  up-opened.
Contd.......P-2
2.2 For Plant and Machinery, you are required to quote in two parts:-   
3. INSPECTION
POF 1262
-2-
Part I "Technical Offer": It  should  exclusively  give  technical  details
and literatures/ brochures of the offered  plant, machinery and equipment;
validity date;  delivery  schedule; and signed undertaking given on the
schedule to this Tender Enquiry. It must not indicate price, costs etc.
Part II "Commercial Offer": It should indicate the commercial terms e.g. price,
terms of payment, mode of payment, mode of supply.
Each part should be placed in a separate sealed cover. The envelopes should be
inscribed   with: Part I   "Technical  Quotation  without  Price"  and  Part II
"Commercial Quotation with Price".
2.3 The quotation must remain valid for, at least 90 days from the date of opening
    of tenders.
2.4 The quotation should hold good for any reduced or enhanced  quantities without
    notice.
2.5 In the event  of  non-acceptance of offer, intimation may be given to the
    Tenderers on their request.
2.6 Conditional offers or alternative offers are likely to be ignored.
2.7 Quotations should  be  based  on  FOB. The consignment will be shipped through
    Pakistan  National  Shipping  Corporation  (PNSC). In  case  there  is no PNSC
    service in the country of shipping, please  quote on  C & F basis. The freight
    should be indicated separately. Insurance  premium  should  not be included in
    the quoted price. However, where insurance  is considered necessary, advice to
    that effect should be given in the quotation.
2.8 Submission of the offer through an agent in Pakistan should be avoided. In case
    it is considered inevitable, the agent's quotation must invariably be accompan
   ied by the original proforma invoice from the principals/manufacturers.
2.9 Country of origin and port of shipment to be stated
2.10 The offer of the  principal  must clearly indicate whether the rate quoted is
     inclusive of agent's commission, and if inclusive rate of commission included
     be specified.
2.11 Suppliers will render  necessary  information  regarding  hazardous effects on
     environment,  of the  materials/products supplied by them, in their quotations
     and shipping/despatch documents
2.12 If  the  requisite  information  is  not furnished  on the  T.E form or  offer
     received is not in conformity with the requirement of the T.E such offer shall
     be ignored.   
3.1 Supplies shall  be  subject to the inspection and acceptance  by the competent
    inspection  authority  nominated  by the Purchaser, who will arrange it at his
    own  cost. Inspection  facilities  such as tools,  test equipment, instruments
    etc will, however, be  provided  by  the  Suppliers  in  accordance  with  the
    relevant specifications.
Contd......P-3
POF 1262-33.2
Where  considered  necessary  by the  Purchaser, stores may be obtained on
    Warranty/Guarantee, subject  to inspection  on receipt. Rejected stores will
    be removed  and replaced  with the  acceptable  stores by the Supplier at his
    own expense, with in a specified time.
TENDER SAMPLE
3.3
Where  required offer must accompany tender sample strictly according to the
description given in Tender Enquiry. Offer not accompanied  by tender  sample
will NOT  be  entertained  excepting  the  established  and  reputable firms
who have either previously satisfactorily supplied the same or  similar stores
or have submitted an acceptable sample thereof against previous  T.E.
4. ACCEPTANCE OF OFFERS
4.1 POF may reject all bids or proposals at any time prior to the acceptance of a
    bid or proposals, but is not required to justify grounds for its rejection.
    POF Shall incur no liability towards suppliers or contractors who have
    submitted bids or proposals.
4.2 PERFORMANCE BOND
(a)
(b)
The  successful  bidder  will  provide Performance Bond  at the  rate up to 10%
of F.O.B value of the contract in favour of Controller Military Accounts
(CMA)POF Wah Cantt.  The Performance Bond will  be furnished  in the form of
Deposit  At Call  Receipt(CDR) from  any  scheduled bank  in Pakistan or an
unconditional bank guarantee on prescribed proforma  covered  by  any scheduled
bank in Pakistan. The performance Bond shall  be furnished within  45 days from
the date of opening of Letter of  Credit. It  shall be valid for a period of 12
months after the date of expiry of letter of credit. If the Performance Bond is
not furnished  within the prescribed time of 45 days, the Purchaser reserves
the right to:
       i. Impose penality @ 1% per month of the value of CDR/BG.
          (Clause-4.2 (a i) is not applicable in case of procurement of
            Plant/Equipment/Machinery items).
                     
                                        OR
      ii. Cancel the contract and make other arrangements for purchase of the
          stores at the risk and expense of the Supplier.
No Performance Bond will be required if the  total FOB value of the contract is
less than US $50,000 and contract is placed directly on the foreign Supplier.
4.3 FAILURE TO SUPPLY THE STORES
All deliveries   must be completed by the specified date. If the failure to
deliver the  stores within the  scheduled  time should  have arisen from "Force
Majeure", which  the  purchaser  may  admit as reasonable  ground  for  further
time, he  will  allow  such additional  time  as  he  may consider to have been
required by the circumantances of the case.Otherwise, he  will  be entitled, at
his discretion, to cancel the contract; and/or claim liquidated damages upto 2%
but not less than 1% of  the  contract  price of the items and their quantities
for each and  every  month  or  part of a  month, beyond the specified delivery
date,during which these may not be delivered, subject  to  a  maximum of 10% of
the total contract value of the particular stores which remained unsupplied
either in part or in full: or,to purchase from elsewhere, the unsupplied
stores at the risk and cost of the supplier.
 Contd.... P-4
4.4 PAYMENT
5. SECURITY OF INFORMATION
The tenderer and his employees must not communicate any information relating to
the sale/purchase of stores under   this  enquiry  to any person other than the
manufacturer or  to any  press  or  agent not  authorised in writing by POFs to
receive it.
(KARIM ULLAH KHAN)
Tele
Telex
051-9055-22214
5840 POFAC PK
POF 1262
-4-
Payment  will normally be made by means of irrevocable letter of  credit.Unless
otherwise  stated  90%  payment  will be released  on  submission  of  despatch
documents to Bank while balance 10% payment will  be  released  on  receipt and
acceptance of store by the consignee.
All  Bank  charges incurred in Pakistan in connection with the establishment
of L.C. will be  borne  by the Purchaser, whereas  all  Bank  charges
incurred in connection with  drawing  of payment including charges for
confirmation of L.C. by the advising Bank/Foreign Bank will be borne by the
Supplier.
Please return the Schedule to  the  Tender duly  signed  by the specified date,
alongwith the specifications, drawings  etc.,  if any, enclosed herewith - even
if you are unable to quote.
WARNING In case the firm abstain from making offers or fail to return/acknowledge
the  tender form  by  the specified date on three consecutive occasions, no
further tender enquiry may be issued to them and their names would liable to be
removed from the approved list.

Fax
Yours Faithfully
051-9271400
MANAGER-PUR-AA
for PAKISTAN ORDNANCE FACTORIES
Item
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
SCHEDULE TO TENDER NO.
(1) FOR MATERIALS
TURNING TOOL HOLDER   PDJNL-2525 M - 15
0224/FP/A/49/P-AA 17-DEC-18
Description with Specs. etc.
TOOL HOOLDER   SVJBR 2525-M16 OR EQUIVALENT
THREADING TOOL   R-166-4KF-16-16 OR EQUIVALENT
SCREW FOR SHIM   5513-020-02 OR EQUIVALENT
PARTING TOOL   LH (225-17-841-00)
PAKISTAN ORDNANCE FACTORIES
(1)
(2) (3) (4) (5)
Price Per Unit FOB
OR EQUIVALENT

OR EQUIVALENT
SCREW FOR TOE-DOG CLAMPING FINGER   NO 5512-086-02 OR
EQUIVALENT
CLAMPING SET COMPLETE (SPARE PART)   NO 5412028-021 OR
EQUIVALENT
BORING BAR   TYPE A12M-SDUCL-07 OR EQUIVALENT
BORING TOOL   TYPE A12M-SDUCR-07 OR EQUIVALENT
RECESSING TOOL HOLDER   XS-HOLDER CXS-A16-04 OR
EQUIVALENT
TOOL HOLDER   TYPE EWS COLLET CHUCK DIA 16,0,16,11
00,COLLETS 1114008E NC DIA 4 OR EQUIVALENT

UNDER CUT TOOL   TYPE R154.91-2020-3 OR EQUIVALENT
UNDER CUT TOOL   TYPE LF 123U 06-2525 BM OR EQUIVALENT
UNDER CUT TOOL   TYPE RF 123T 06-2525 BM OR EQUIVALENT
TOOL HOLDER   PDJNR  2525 M 15 OR EQUIVALENT
TOOL HOLDER   S10K STFCR 09 OR EQUIVALENT
BORING BAR   S I2M - STFCL -11 OR EQUIVALENT
OR EQUIVALENT
THREADING BAR   S25T -  SDUCL -11M OR EQUIVALENT
PARTING  TOOL HOLDER   R151.21- 2020-30
OR  EQUIVALENT
TURNING TOOL HOLDER   PTGNL 2525 M - 22.
OR  EQUIVALENT
(2) For Plant & Machinery:
    Specification:-
(3) Special Conditions
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
NO
Unit
DATED
Qty
4
7
5
50
5
50
60
5
5
5
5
5
5
5
5
5
10
5
5
5
1. ANY QUANTITY OF STORE, IF FOUND DEFECTIVE FUNCTIONALLY, WILL ESSENTIALLY
POF 1262
or free delivery
In Figures In Words








































(6)
Delivery
Date
PAKISTAN ORDNANCE FACTORIES
SCHEDULE TO TENDER NO.
DATED
0224/FP/A/49/P-AA 17-DEC-18
SUPPLIER FREE OF COST UNDER HIS OWN ARRANGEMENT.
2. THE STORE MUST BE PROTECTED ADEQUATELY AND APPROPRIATELY AGAINST
DAMAGES ENVIRONMENTAL EFFECTS, WATER OR OTHER SUBSTANCES DURING JOURNEY
/TRANSPORTATION OR WITHSTAND THE ROUGH HANDLING INVOLVED IN TRANSIT & PROVID
PRESERVATION OF MATERIAL WHILE HELD IN STORAGE BY THE CONSIGNEE.
3. NEW PARTICIPANTS/BIDDERS ARE OBLIGATORY/ TO FORWARD NECESSARY
CREDENTIALS OF THEIR FIRM SHOWING/ELABORATING DETAILS OF THEIR BUSINESS WIT
GOVT/SEMI GOVT. & PUBLIC SECTOR ORGANIZATIONS/DEPARTMENTS OF PAKISTAN ALONG
THEIR QUOTATION.
4. STORE MUST BE BRAND NEW, FROM CURRENT YEAR PRODUCTION AND FROM OEM.
5. AFTER PLACING OF CONTRACT, ACCEPTED COPIES OF THE CONTRACT, DULY SIGNED,
STAMPED MUST BE PROVIDED WITHIN 05 DAYS.
6. STORE WILL ALSO BE INSPECTED UNDER FUNCTIONAL TEST/TRIAL.
" FOR FOREIGN SUPPLIER"
1. FIRM ENTERING INTO BUSINESS WITH POFS FIRST TIME, 100% PAYMENT WILL BE
MADE AFTER ACCEPTANCE OF STORE AT POFS THROUGH DIRECT REMITTANCE/L.C/TA LOND
2. THE FIRM WHO IS NOT CAPABLE TO GET EXPORT LICENSE FROM THEIR RESPECTIVE
DEPARTMENT, IS NOT ALLOWED TO PARTICIPATE IN THE TENDER.
3. PRICE MUST BE QUOTED ON FOB AS WELL AS C&F BASIS.
4. STORE WILL BE SUPPLIED ON WARRANTY GUARANTEE BASIS.
"FOR INDIGENOUS SUPPLIER"
1. PRICE SHOULD BE QUOTED IN LOCAL CURRENCY  ON FOR WAH CANTT BASIS.
2. BID MONEY @2% (FOR REGISTERED SUPPLIERS) AND @ 5% (FOR UN-REGISTERED
SUPPLIERS) OF QUOTED VALUE IN FAVOUR OF GM-PLANNING-AA, THE IN THE SHAPE OF
PAY ORDER/BANKER CHEQUE ALONG WITH QUOTATION IS MANDATORY.
3. TENDER FEE AMOUNTING TO RS.500/- IN FAVOUR OF DIRECTOR ADMIN POFS, IN  TH
OF POSTAL ORDER IS MANDATORY.
4.ONLY REGISTERED SUPPLIERS (WITH SALES TAX & INCOME TAX DEPTT.) WHO ARE ON
TAX PAYERS LIST (ATL) OF FBR ELIGIBLE TO SUPPLY GOODS/SERVICES TO
GOVERNMENT DEPTT.
5. IF INTERESTED TO WITNESS TENDER OPENING PLEASE COME AT RABITA HALL POFS W
CANTT BEFORE 1200 HRS ON OPENING DATE ALONG WITH ORIGINAL AUTHORITY LETTER A
ORIGINAL CNIC WITH PHOTOCOPY.
6. 100% PAYMENT WILL BE MADE AFTER RECEIPT AND ACCEPTANCE OF STORE AT POFS
THROUGH CROSSED CHEQUE.
7. 100% INSPECTION WILL BE CARRIED OUT AT POF WAH.
POF 1262
SCHEDULE TO TENDER NO.
(4) Undertaking
   
PAKISTAN ORDNANCE FACTORIES
DATED
0224/FP/A/49/P-AA 17-DEC-18
    Should our offer be accepted, we hereby undertake to supply the stores/render the
    services contracted on the basis of general Conditions of Contract embodied in Form POF
    1282, and to deposit the performance bond within the prescribed time, failing which
    it will constitute a breach of contract, and POF will have the right to purchase the
    stores/services elsewhere at our risk and cost.
Place ____________              Signature of the Tenderer ______________________________
Date  ____________              Name                      ______________________________
                                Postion                   ______________________________
                                Address                   ______________________________
                                Income Tax G.I.R. No      ______________________________
POF 1262





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